Never lose a lead to a slow reply again.
Portal leads arrive at 11pm and go cold by morning, while your team retypes listing details into four systems.
<60 sec
lead response, day or night
3x
typical lift in lead-to-viewing rate
10+ hrs
admin hours returned per agent weekly
8
documented automations for this sector
Where real estate teams lose hours, and what replaces it.
Each one is a system we have specified and built before.
Instant lead qualification and booking
- The manual process today
- Portal and ad leads sit unanswered; the first responder usually wins the deal.
- What we build
- An agent that replies within seconds on WhatsApp, SMS or chat, qualifies budget, timeline and financing, and books a viewing straight into the agent calendar.
- Typical impact
- Response time in seconds, qualified viewings up several fold.
Listing content generation
- The manual process today
- Writing descriptions, social captions and brochure copy for every listing.
- What we build
- Photos and facts in, compliant listing copy, floor-plan captions, social posts and email blasts out, in one brand voice.
- Typical impact
- Listing go-live time cut from hours to minutes.
Tenant maintenance triage
- The manual process today
- Maintenance requests come by phone and text and get manually dispatched.
- What we build
- An intake agent that classifies urgency, asks for photos, applies your escalation matrix and dispatches the right contractor with a tracked ticket.
- Typical impact
- Emergency response consistent; property managers stop being switchboards.
Dormant database reactivation
- The manual process today
- Thousands of old enquiries sit in the CRM, never touched again.
- What we build
- Segmented, personalised reactivation campaigns referencing what each contact originally wanted, with live conversation handling on replies.
- Typical impact
- Pipeline created from contacts you already paid for.
Comparative market analysis drafting
- The manual process today
- Preparing a CMA or valuation pack takes an agent hours per appraisal.
- What we build
- Automatic comparables pull, pricing rationale drafting and a branded pack produced from your template.
- Typical impact
- Appraisal prep down to minutes, more listing presentations per week.
Lease and contract review
- The manual process today
- Reviewing leases and vendor contracts clause by clause.
- What we build
- Clause extraction against your playbook, deviation flagging and a plain-English summary of risk.
- Typical impact
- Review time cut by 60-80%, with a consistent standard applied.
Viewing feedback and vendor reporting
- The manual process today
- Chasing feedback after viewings and writing weekly vendor updates.
- What we build
- Automated feedback collection after each viewing, summarised into a vendor-ready weekly report with price guidance.
- Typical impact
- Vendors updated reliably; awkward price conversations backed by evidence.
Short-let pricing and guest messaging
- The manual process today
- Manual nightly pricing and repetitive guest questions across platforms.
- What we build
- Demand-aware pricing suggestions plus a multi-channel guest agent that handles check-in, house rules and local recommendations.
- Typical impact
- Higher occupancy at better rates, guest replies in seconds.
What real estate teams ask us.
Yes, we disclose it, and we hand over to a human the moment the conversation needs one. Disclosure consistently performs better than pretending, because the speed is the selling point.
We integrate with the mainstream property CRMs and portals through their APIs or webhooks. If yours has no API, we usually still automate it through email, spreadsheets or a light browser agent.
Audits are a fixed fee and are credited against a build. Single-workflow builds typically land in the low five figures, multi-workflow programmes higher, and ongoing running and support is a fixed monthly fee. You get the number before we start, not a rolling hourly bill.
A first pilot on your real data usually runs within two to four weeks of the kickoff call. Full deployment with integrations and training normally lands between weeks four and eight.
Tell us what your real estate team keeps doing by hand.
Thirty minutes, no pitch deck. We map the process, tell you whether automation pays back, and give you a rough cost before you commit to anything.